It is important to acknowledge the ways to manage office move. The planning and organization of an office move itself is difficult to think about. We have the ultimate solution for it through this article that you will find ways to manage office move.
Ways To Manage Office Move
Office moving is a tiring procedure. But our office movers in Dubai are always in search of simplifying this process. We have talked about those simplifying ways to manage office move in the article further.
Plan It Out
Start planning the move 6 months prior to the due date. Start completing the urgent projects sooner. Do a thorough research on movers and packers. Keep more than one option and compare their services and fees. Search about the labor, vehicles, and moving material you will need for the move.
Start Packing in Advance
Start organizing and packing things once the decision of moving is made. Pack all those things that are not in use currently like old documents, extra furniture and other stuff. Only leave those things on the counter that are in use. Take help from the IT department and remove dysfunctional devices.
Avoid Causing Disturbance
Plan your office move so well that the employers must not get disturbed by it. Make sure the moving team and you organize everything without causing much trouble to the employers. Let them do the work without disturbing their routine or ask them to work from home if required.
Discuss it With the Team
Arrange a conference, orientational presentation, or a formal meeting to inform your team about the move. Tell them about the name and address of the new office. Brief them about the features of the new office and any new strategies if you have introduced them. Justify the move to employers.
Clarify What You Want
Keep your requirements and expectations from movers clear. Tell them at what date and in how many days you want to be moved completely. Inform about all your requirements including packing, moving, settlement. Most importantly, negotiate the budget with them. Take suggestions from legal advisors before signing a lease.
The most efficient way to protect your documents from losing is to digitize them. Scan them and save them in a USB, you can easily print them later. Protect your legal, financial, and urgent contracts by digitizing them. It is one of the best ways to manage office move.
Make the Most of it
Office moving could also be a blessing in disguise sometimes. It gives the movers an opportunity to declutter the old and useless documents or records. You can easily get rid of the old furniture and other stuff. Many old records could also be found and saved during the decluttering process.
Upgrade Marketing Literature
Upgrade all of your websites with the new office name and address. Update the new email address with new office mail too. Inform the taxation department and other legal and financial authorities about the new office address. Get your brochures recreated with the new address and renewed contact details.
Design Working Strategies
Ask staff members of your office to participate in designing working strategies during the move. If possible, allow the employers to work from home. Keep recent documents with you and manage things online. Otherwise, arrange important meetings at other venues. Make a project leader to manage the office move.
Companies in Dubai are often worried about relocating their offices. Bluebox Movers have made it stress free to move your office anywhere. Our guide about ways to manage office moves has all that is required to be known by office movers.